Staff Archiving Part 1 - Getting the list of staff

Is a multi part guide, otherwise it will be very long.....

Guide was written August 2026, Microsoft likes to change buttons around on their Admin Portals, please update guide with new links/ information when things change.

Spreadsheet template can be found on Teams:

IT Support Team > General > Staff Archiving

Step 1:

Go into the Teams folder above, copy the template file & rename it to Staff Archiving - DATE, eg Staff Archive - August 2026

Step 2:

In AD, go to Staff > Disabled > YEAR number, eg 2026 & move all users to to Staff > Disabled > Archiving OU

Step 3:

Export a list of users in Archiving OU by right clicking on OU & going Export List, select the file type as CSV

Once this has been created, open the CSV & copy the "Name" coloum, paste the fields into the spreadsheet from Step 1.